Privacy Policy
BigTentUSA, Inc.
Privacy Policy
Who We Are
Our website address is: https://www.bigtentusa.org.
Privacy Policy
Last updated and effective: [Month] [Day], 2024
This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your
information when You interact with us and tells You about Your privacy rights and how the law protects
You. This Privacy Policy applies to the Personal Data We obtain in various contexts, both online and
offline, including when You access or use Our Website (www.bigtentusa.org and its various sub domains)
or any other applications or services that link to this Privacy Policy; interact or communicate with Us; use
Our services, or features; engage with Us on social media; interact with Our advertising or marketing
materials; or participate in any of Our programs or events. Our privacy practices are subject to the
applicable laws of the places in which We operate so You may see additional region-specific terms that
only apply to users located in those geographic regions, or as required by applicable laws. For certain
services and features, there may be additional notices about Our practices and this Privacy Policy
supplements any other privacy policies provided or communicated to You. Please read those additional
privacy disclosures to understand how they apply to You.
By using Our Services, You acknowledge the terms of this Privacy Policy. If You do not understand the
terms of this Privacy Policy, please do not use Our Services. If You have questions about this Privacy
Policy, please contact Us before using, or continuing to use, Our Services. Our Services may include links
to websites and/or applications operated and maintained by third parties. Please note that We have no
control over the privacy practices of websites or applications that We do not own. We encourage You to
review the privacy practices of those third parties.
Interpretation and Definitions
Interpretation
The words of which the initial letter is capitalized have meanings defined under the following conditions.
The following definitions shall have the same meaning regardless of whether they appear in singular or in
plural.
Definitions
For the purposes of this Privacy Policy:
● Account means a unique account created for You to access our Services or parts of our Services.
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● Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Privacy Policy)
refers to BigTent USA, P.O. Box 4298 Greenwich.
● Cookies are small files that are placed on Your computer, mobile device or any other device by a
website, containing the details of Your browsing history on that website among its many uses.
● Country refers to: Connecticut, United States
● Device means any device that can access the Services such as a computer, a cellphone or a digital
tablet.
● Personal Data means any information that relates to an identified or identifiable individual.
● Services refers to Our Website, features, and services, including Our newsletter.
● Service Provider means any natural or legal person who processes the data on behalf of the
Company. It refers to third-party companies or individuals employed by the Company to facilitate
the Service, to provide the Services on behalf of the Company, to perform services related to the
Services or to assist the Company in analyzing how the Services is used.
● Third-party Social Media Service refers to any website or any social network website through
which a user can log in or create an account to use the Service.
● Usage Data refers to data collected automatically, either generated by the use of the Services or
from the Services infrastructure itself (for example, the duration of a page visit).
● Website refers to BigTent USA’s website, accessible from https://www.bigtentusa.org
● You means the individual accessing or using the Service, or the company, or other legal entity on
behalf of which such individual is accessing or using the Service, as applicable.
Collecting and Using Your Personal Data
Types of Data Collected
Personal Data
While using Our Services, We may ask You to provide Us with certain Personal Data that can be used to
contact or identify You. We may only collect the following, limited types of Personal Data from You
depending upon the device You are using and how You interact with Us or use or interact with our
Services, such as your:
● Email address
● First name and last name
● Phone number
● Address, State, Province, ZIP/Postal code, City
● Usage / Device data
We strive to uphold data minimization principles and only seek to collect Personal Data from You for the
purposes described in this Privacy Policy. You can always refuse to provide Your Personal Data, but
please note that some Personal Data is necessary to provide Our Services.
We may also collect non-Personal Data, which is information that does not personally identify You or
information that has been anonymized. When We combine non-Personal Data with Personal Data, We
treat the combined information as Personal Data.
Usage / Device Data
Usage or Device data is collected automatically when using the Service.
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Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address),
browser type, browser version, the pages of our Services that You visit, the time and date of Your visit,
the time spent on those pages, unique device identifiers and other diagnostic data.
When You access the Services by or through a mobile device, We may collect certain information
automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique
ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet
browser You use, unique device identifiers and other diagnostic data.
We may also collect information that Your browser sends whenever You visit our Services or when You
access the Services by or through a mobile device.
Tracking Technologies and Cookies
We use Cookies and similar tracking technologies to track the activity on Our Services and store certain
information. Tracking technologies used are beacons, tags, and scripts to collect and track information
and to improve and analyze Our Services.
You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However,
if You do not accept Cookies, You may not be able to use some parts of our Service. Our Services do not
currently change the way they operate upon detection of a Do Not Track or similar signal.
Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on your personal computer
or mobile device when You go offline, while Session Cookies are deleted as soon as You close your web
browser. Learn more about cookies: All About Cookies.
We use both session and persistent Cookies for the purposes set out below:
● Necessary / Essential Cookies
Type: Session Cookies
Administered by: Us
Purpose: These Cookies are essential to provide You with services available through the Website
and to enable You to use some of its features. They help to authenticate users and prevent
fraudulent use of user accounts. Without these Cookies, the services that You have asked for
cannot be provided, and We only use these Cookies to provide You with those services.
● Cookies Policy / Notice Acceptance Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies identify if users have accepted the use of cookies on the Website.
● Functionality Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies allow us to remember choices You make when You use the Website, such
as remembering your login details or language preference. The purpose of these Cookies is to
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provide You with a more personal experience and to avoid You having to re-enter your
preferences every time You use the Website.
● Tracking and Performance Cookies
Type: Persistent Cookies
Administered by: Third-Parties
Purpose: These Cookies are used to track information about traffic to the Website and how users
use the Website. The information gathered via these Cookies may directly or indirectly identify
you as an individual visitor. This is because the information collected is typically linked to a
pseudonymous identifier associated with the device you use to access the Website. We may also
use these Cookies to test new advertisements, pages, features or new functionality of the Website
to see how our users react to them.
How We Collect Personal Data
We need to collect Personal data from You in order to provide You with Our Services, as well as to
improve Your experience. You may provide Us with Personal Data in several ways, including, for
example when You:
● Visit Our Website or use Our Services;
● Correspond with Us in any way, including through questionnaires, and surveys;
● Sign up for one of our events, or to receive Our newsletter or promotional information;
● Ask for customer service, support or other assistance; or
● Interact with Us in any other way, online or offline, including through Our Services.
Offline Interactions and Other Sources
We also may collect Personal Data from other sources, such as Our partners or third-party service
providers, or from our offline interactions with You for the purposes listed in the Use of Your Personal
Data section below, including to enable Us to verify or update information contained in Our records and
to better customize the Services for You.
Social Media Integration
Our Services may, from time to time, contain links to and from social media platforms. You may choose
to connect to Us through a social media platform, such as Facebook, LinkedIn or X (formerly Twitter),
and when You do, We may collect additional information from You, including the information listed in
the Types of Data Collected section above. Please be advised that social media platforms may also
collect information from You. When You click on a social plug-in, such as Facebook’s “Like” button or
X’s “Tweet” button, that particular social network’s plugin will be activated and Your browser will
directly connect to that provider’s servers. We encourage You to review the social media platforms’ usage
and disclosure policies and practices, including the data security practices, before using them.
Surveys
From time to time, and subject to your consent where required by applicable local law, We may provide
you with the opportunity to participate in surveys, some of which might be sponsored or conducted by a
third party. Participation in these surveys is completely voluntary. If You choose to participate, We will
request certain Personal Data from You. If there is a third-party sponsor involved in the survey, We may
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provide certain Personal Data to the third-party sponsor. Please make sure to review the sponsor’s privacy
policy and be aware that any surveys offered by Us may be governed by specific rules, terms and
conditions that are separate from and in addition to this Privacy Policy. By participating in any such
surveys, You will become subject to those rules, including but not limited to receiving emails containing
survey communications.
Use of Your Personal Data
The Company may use Personal Data for any of the following purposes:
● To provide, maintain, and improve our Services, including to monitor the usage of our
Services.
● For the performance of a contract: the development and compliance of the requested Services
● To contact You: to contact You by email, telephone calls, SMS, or other equivalent forms of
electronic communication, such as a mobile application’s push notifications regarding updates or
informative communications related to the functionalities, products or contracted services,
including the security updates, when necessary or reasonable for their implementation.
● To provide You with news, special offers and general information about other features, services
and events which we offer that are similar to those that you have already enquired about unless
You have opted not to receive such information.
● To manage Your requests: To attend and manage Your requests to Us.
● To defend, protect, or enforce Our rights or applicable terms of service.
● To manage any dispute and accidents and take legal or other professional advice.
● To assist in the event of an emergency, comply with applicable law or legal directives, or any
other purpose with Your consent.
We may also combine your Personal Data collected through various sources, including information
collected through our Services, and develop a profile that will be used for the purposes above.
Typically, We retain Personal Data for the period necessary to fulfill the purposes outlined in this Privacy
Policy, unless a longer retention period is required or permitted by law. In many situations, We must retain
some or all of Your Personal Data to comply with Our legal obligations; resolve disputes; enforce our
agreements; protect against fraudulent, deceptive, or illegal activity; or for other legitimate business
purposes, such as for auditing, accounting, or tax purposes.
We may use Personal Data to create non-Personal Data. We may use non-Personal Data for any legitimate
business purpose
Retention of Your Personal Data
The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in
this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our
legal obligations (for example, if we are required to retain your data to comply with applicable laws),
resolve disputes, and enforce our legal agreements and policies.
The Company will also retain Usage or Device Data for internal analysis purposes. Usage or Device Data
is generally retained for a shorter period of time, except when this data is used to strengthen the security
or to improve the functionality of Our Services, or We are legally obligated to retain this data for longer
time periods.
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Transfer of Your Personal Data
Your information, including Personal Data, is processed at the Company’s operating offices and in any
other places where the parties involved in the processing are located. It means that this information may
be transferred to — and maintained on — computers located outside of Your state, province, country or
other governmental jurisdiction where the data protection laws may differ than those from Your
jurisdiction.
Your acknowledgement of this Privacy Policy followed by Your submission of such information
represents Your agreement to that transfer.
The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in
accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an
organization or a country unless there are adequate controls in place including the security of Your
Personal Data and other information.
Sharing Your Personal Data
We may share Your Personal Data in the following situations:
1. With Service Providers: We may share Your Personal Data with Service Providers to monitor
and analyze the use of our Services, as well as to contact You.
2. With affiliates: We may share Your information with Our affiliates, in which case we will require
those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other
subsidiaries, joint venture partners or other companies that We control or that are under common
control with Us.
3. With other users: when You share Personal Data or otherwise interact in the public areas with
other users, such information may be viewed by all users and may be publicly distributed outside.
If You interact with other users or register through a Third-Party Social Media Service, Your
contacts on the Third-Party Social Media Service may see Your name, profile, pictures and
description of Your activity. Similarly, other users will be able to view descriptions of Your
activity, communicate with You and view Your profile.
We share non-Personal Data with third parties as reasonably necessary to meet our business needs.
Business Transactions
If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred.
We will provide notice before Your Personal Data is transferred and becomes subject to a different
Privacy Policy.
Law Enforcement
Under certain circumstances, the Company may be required to disclose Your Personal Data if required to
do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
Other Legal Requirements
The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:
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● Comply with a legal obligation
● Protect and defend the rights or property of the Company
● Prevent or investigate possible wrongdoing in connection with the Services
● Protect the personal safety of users of the Services or the public
● Protect against legal liability
Security of Your Personal Data
The security of Your Personal Data is important to Us, but remember that no method of transmission over
the Internet, or method of electronic storage is 100% secure. While We strive to use commercially
acceptable means to protect Your Personal Data, We cannot guarantee its absolute security. If You suspect
an unauthorized use or security breach of Your Personal Data in connection with Our Services, please
contact us immediately.
Detailed Information on the Processing of Your Personal Data
Service Providers have access to Your Personal Data only to perform their tasks on Our behalf and are
obligated not to disclose or use it for any other purpose.
Analytics
We may use Service Providers to monitor and analyze the use of our Services.
● Google Analytics
Google Analytics is a web analytics service offered by Google that tracks and reports website
traffic. Google uses the data collected to track and monitor the use of Our Services. This data is
shared with other Google services. Google may use the collected data to contextualize and
personalize the ads of its own advertising network.
You can opt-out of having made your activity on the Services available to Google Analytics by
installing the Google Analytics opt-out browser add-on. The add-on prevents the Google
Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google
Analytics about visits activity.
For more information on the privacy practices of Google, please visit the Google Privacy &
Terms web page: https://policies.google.com/privacy
Email Marketing
We may use Your Personal Data to contact You with newsletters, marketing or promotional materials and
other information that may be of interest to You. You may opt-out of receiving any, or all, of these
communications from Us by following the unsubscribe link or instructions provided in any email We send
or by contacting Us.
We may use the following email marketing Service Providers to manage and send emails to You:
PostMark. Their Privacy Policy can be viewed at https://wildbit.com/privacy-policy
Your California Privacy Rights
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Under California Civil Code Section 1798 (California’s Shine the Light law), California residents with an
established business relationship with us can request information once a year about sharing their Personal
Data with third parties for the third parties’ direct marketing purposes. If you’d like to request more
information under the California Shine the Light law, and if you are a California resident, You can contact
Us using the contact information provided below.
California Business and Professions Code section 22581 allow California residents under the age of 18
who are registered users of online sites, services or applications to request and obtain removal of content
or information they have publicly posted. To request removal of such data, and if you are a California
resident, You can contact Us using the contact information provided below, and include the email address
associated with Your account. Be aware that Your request does not guarantee complete or comprehensive
removal of content or information posted online and that the law may not permit or require removal in
certain circumstances.
Links to Third Party Websites or Applications
Our Services may contain links to other websites that are not operated by Us. If You click on a third party
link, You will be directed to that third party’s site or application. We strongly advise You to review the
Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any
third party sites or services.
Children’s Privacy
Our Services are not for children or those under the age of 18. We do not knowingly collect Personal Data
from children or other persons who are under 13 years of age. Individuals who are children or those under
the age of 13 should not attempt to provide Us with any Personal Data. If you think we have received
Personal Data from children or those under the age of 13, please contact Us immediately.
Your Choices and Controls
Correcting Your Personal Data
You may request that We update or correct the Personal Data We collect. To submit a request, please
contact Us using the information below.
Email Communications / Direct Marketing
You may have the opportunity to receive certain communications from Us related to Our Services. If You
provide Us with Your email address in order to receive communications, You can opt-out of marketing
emails at any time by following the instructions at the bottom of our emails and adjusting Your email
preferences. Please note that certain emails may be necessary for the operation of Our Services. You will
continue to receive these necessary emails, if lawful and appropriate, even if You unsubscribe from Our
optional marketing communications.
Changes to this Privacy Policy
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We may update our Privacy Policy from time to time. We will notify You of any changes by posting the
new Privacy Policy on this page.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy
Policy are effective when they are posted on this page.
Contact Us
We welcome requests, questions, comments, and feedback on this Privacy Policy and Our management of
Personal Data. If You have requests, questions, concerns, or feedback, You can always contact Us. For
Your protection, We may need to verify Your identity before assisting with Your request, such as verifying
that the information used to contact Us matches the information that We have on file.
● Email: [email protected]
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